Office of Admissions and Records

 

     Darren Allen,  Director

 

 

 

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Office of Admissions and Records

 

The Office of Admissions and Records handles registration each semester for credit classes.  This office provides transcripts of student academic records (official and student copies), and verification and certification of enrollment status.  In addition, the office mails final grade reports,   processes   grade   changes,  orders  and issues certificates and degrees, and process name and address changes.  Specific registration information is contained in instructions distributed before each semester begins.

 

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Registration

 

Registration is held each semester according to scheduled dates and procedures published in the semester schedule.  Students are responsible for registering each semester.

 

Lawson State may withhold the privilege of registering for the following reasons:

 

 

Students who experience academic difficulties (see Satisfactory Academic Progress) may be limited in their selection of courses and the number of credits for which they may register.  These students must see the Retention Counselor to complete registration.

 

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Student Classification

 

Day     

A student who is enrolled for a majority of course work scheduled before 5:00 p.m.

 

Evening

A student who is enrolled for a majority of course work scheduled after 5:00 p.m.

 

Full Time

A student who is enrolled for twelve or more semester hours.

 

 

Part Time

A student who is enrolled for fewer than twelve semester hours.

 

Freshman

A student who has completed 0-32 semester hours of coursework.

 

Sophomore

A student who has completed 33 or more semester hours of course work.

 

Only course work taken at Lawson State Community College is used in computing grade point averages.

 

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Admission of First-Time College Students

 

Applicants who have not previously attended any regionally accredited postsecondary institution will be considered first-time college students or freshmen.

 

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Admission To Courses Creditable Toward An Associate Degree

 

To be eligible for admission to courses creditable toward an associate degree, a first-time Lawson State student must meet one of the following criteria:

 

 

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Admission To Courses Not Creditable Toward An Associate Degree

 

Lawson State Community College, as mandated by the State Board of Education, has an open door policy.  Lawson State admits students who do not have a high school diploma or a GED Certificate into certain programs.  The courses taken in the programs are not creditable toward an associate degree when the student demonstrates an ability to benefit in the programs.  Students admitted under these provisions shall be classified as “Non-Degree Eligible” students.

 

Under the ability to benefit provisions, applicants MUST ENROLL IN COURSES NOT CREDITABLE toward an associate degree.  Therefore, the courses must reflect a career technical certificate program.  All applicants must:

 

 

These programs are as follows:

 

 

Lawson State may establish additional requirements to specific courses or occupational degree programs.

 

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Unconditional Admission of First-Time Students

 

For unconditional admission, applicants must have completed the college placement exam and have on file the following documents:

 

·         A completed application for admission.

·         Completion of a college placement program.

·         A Selective Service Verification Form (if appropriate).

·         An official transcript from a regionally and/or state accredited high school and/or college.

·     Must have completed any required high school prerequisites  (for example:  a student may not take English Composition until all required high school English courses have been completed).

·         An official GED Certificate.

 

For admission to courses not creditable toward an associate degree, applicants must have on file documented ability to benefit if he or she plans to receive financial assistance. 

 

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Conditional Admission of First-Time College Students

 

Applicants who do not have on file an official transcript from the high school or college(s) attended or an official GED Certificate, but who have completed a college placement exam, may be granted conditional admission. 

 

Applicants will not be allowed to enroll for a second semester unless the requirements for admissions are satisfied.  If requirements are dissatisfied, grade reports will not be issued.

 

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Accelerated High School Program

 

Lawson State Community College offers qualified high school juniors and seniors the opportunity to enroll in a special academic program.  During the junior and senior years in high school, a student may take college courses that will fulfill college requirements.  Upon graduation from high school, the student may continue at Lawson State or transfer the college credits to another postsecondary institution.

 

Eligibility

 

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Dual Enrollment/Dual Credit For High School Students

 

Lawson State Community College is authorized to establish Dual Enrollment/Dual Credit programs with local Boards of Education in the college service area.  Courses offered by postsecondary institutions shall be of postsecondary level.  Enrolled students must pay their college tuition as required.  This program allows qualified high school students in postsecondary institutions in order to dually earn credits for a high school diploma and/or a postsecondary degree.

 

 

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Transfer Student Admission

 

Admissions requirements for transfer students that provide for acceptance of coursework, completed at other regionally accredited colleges or postsecondary technical institutions, are as follows:

 

 

Acceptance of credits and application of credits to a special degree program are two separate processes.  Students MUST consult an academic advisor for degree applicability within the desired degree program.  However, students must demonstrate completion of prerequisites before permitted to register in certain courses.

 

All admissions material must be on file in the Office of Admissions and Records by the end of the student's first semester of enrollment at Lawson State.  Students will not be allowed to enroll the second semester until all requirements have been met.

 

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Transient Student Admission

 

A student enrolled at another institution may secure permission from that institution to enroll at Lawson State Community College as a transient student by submitting an Application for Admission and a Transient Student Form completed by an official of the primary institution.  Transient students ARE NOT required to submit   official  transcripts  of their previously earned credits at other postsecondary institutions.

 

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Senior Citizen Admission

 

Persons age 60 or over may receive tuition scholarships.  Such persons must follow standard admissions procedures and meet all course prerequisites as stated in the catalog.  Waivers apply ONLY to college-credit courses and do not include books, fees, supplies, or tools.  Registration will take place during regular registration periods.  Available space will not be assured until the last day of late registration.  In the event space is no longer available, such persons will be required to withdraw from the course.

 

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International Student Admission

 

The admissions requirements of U.S. citizens and all international students must meet the following requirements:

 

 

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Selective Services Registration Policy

 

All males between the ages of 18 and 26 are required by Act No. 9-584, effective January 1, 1992, to register with the Selective Service prior to enrollment at Lawson State Community College.  Submission of proof of registration with the Selective Service is a prerequisite to enrollment.

 

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Readmission Requirements

 

Prospective students who were previously enrolled are required to complete the following steps to reapply for admission to Lawson State Community College:

 

 

A returning student who is on academic or disciplinary suspension from any other college(s) must appeal to the Dean of Students.

  

 

 Policy and Procedures

Student Responsibility

 

Lawson State Community College has established a set of regulations, polices, and standards in order to provide an academic environment that will promote quality education and assure compliance with state, federal, accreditation, and certification directives and statues.

 

Students are responsible for the proper completion of their academic programs based upon the requirements stated in Lawson State’s Student Catalog 2001-2003.  Faculty members, staff members, counselors, and administrators are available to help students with planning, but the responsibility of fulfilling all requirements rests upon the individual student.

 

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Class Attendance

 

The instructional work of the College is designed for class attendance.  The responsibility for class attendance is placed specifically on the individual student.  Absences are counted from the first day of class.

 

A student who fails to maintain attendance requirements may receive a failing grade for the course.

 

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Days of Absence

 

Absences do not preclude a student’s responsibility for class activities missed during the period of absence.  The student is responsible for all material covered in each course for which he or she is registered.  In no instance does absence from class relieve the student from the responsibility for the performance of any part of the course work.  The student is further responsible for initiating any request to make up work because of class absence.  The decision to assist the student with makeup work, including tests, in every case rests with the instructor.  The instructor may require verification of medical and personal circumstances presented by the student to influence this decision.  Course work not made up may cost a student grade disadvantage in the final evaluation.

 

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Standards of Honesty

 

Lawson State Community College is conducted on the principle of honesty. Lawson State regards dishonesty, cheating, plagiarism, or knowingly furnishing false information to Lawson State, as serious offenses.  It is expected that cases of dishonesty will first be considered at the department-faculty level, the matter will follow procedures in accordance with the Code of Student Conduct.

 

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Change of Program

 

Students may change their program by completing a "Program Change Form", which is available in the Office of Admissions and Records.  The division dean/director for the new program will be asked to evaluate the student’s transcript.  Following the evaluation, the student’s permanent record will indicate a change of program.  Only Lawson State Community College grades, accepted through the Vice President or Divisional Administrator’s evaluation, will be considered in computing the Lawson State Community College grade point average.  Credits successfully earned, prior to the change, will be applied toward the new program.

 

Students planning to transfer to another college or university are cautioned that the receiving institution may use all grades earned in computing grade point averages for admission or other purposes.  For more information, log on to AGSC/STARS Home Page at:  http://stars.troyst.edu.

 

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Auditing A Course

 

Registration for an audit course must be declared by the end of the registration period and may not be changed thereafter.  To change the registration for a course from credit to audit, the following procedures is used:

 

 

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Adding and Dropping Courses

 

Students may receive permission from his or her advisor to change from one class to another only when it is determined that:

 

 

No course may be dropped or added after the date designated for such by the College calendar.

 

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Statute of Limitations for Courses

 

Acceptance of some courses that were taken five years of more may be recommended for approval by the appropriate departmental chairperson to the chief academic officer.

 

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Withdrawal

 

A student may withdraw from a course and receive a grade of “W” at any time during a given semester subject to the last day to withdraw to receive a “W”. The deadline for withdrawals is specified in semester schedule.  (“WP” or “WF” grades will be assigned for courses(s) withdrawn after the deadline specified in semester schedule.  The Vice President must approve “exceptions” to this policy).

 

Withdrawal procedures must be initiated in the Office of Admissions and Records.  The withdrawal form must be submitted to the Office of Admissions and Records with appropriate signatures before it is official.

 

Students who stop attending classes for any reason should not expect the instructor to withdraw them.  It is the student’s responsibility to withdraw officially by completing the withdrawal form in the Office of Admissions and Records by the deadline date published in the semester schedule.

 

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Credit for Non-Traditional Academic Work

 

Credit By Examination

 

Students who wish to enter the Nursing Education Mobility Program and seek college credit for nursing courses by examination, may write the ACT PEP Examination in Fundamentals of Nursing and Maternity Nursing.  Successful completion is to receive a minimum score of 45 on each examination.  Credit for the course(s) will be given and the grade recorded depends upon the score.  The student may take the examination only once.  Credits by examination will be applied toward graduation requirements.  The student’s record will indicate credits by examination.  Quality points are computed for the grades.

 

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Advanced Placement

 

A student may be granted advanced placement by presenting scores on the College Board Advanced Placement Examination.  Students with a minimum score of 3 will be given college credits (but no academic grade) for beginning courses.

 

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Credit Hours and Course Loads Full-Time/Part-Time Status

A student must take at least 12 semester credits to be considered a full-time student.  Although the normal course load for a full-time student is 15 to 20 semester credits, a counselor or advisor may recommend a lighter load depending on ability and/or past performance.  Permission from the divisional administrator is necessary to enroll for more than 20 semester hours.

 

Each credit hour taken usually requires a minimum of two hours of outside study each week.  A student employed full-time should not attempt to carry more than three courses per semester.  A student working part-time should carry a course load in proportion to hours of employment.

 

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Student Course Overload

 

The student course load for a full-time student will be 12 to 19 credit hours per semester.  Credit hours above 19 credit hours will constitute a student overload. The President or the President’s designee must approve a student’s course overload.  No student will be approved for more than 24 credit hours in any one term for any reason.

 

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Transferring To Lawson State from Another College

 

Any applicant who has previously attended another college will be considered a transfer student and will be required to furnish an official transcript of all work attempted at all institutions before he or she will be considered for admission.

 

 

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Standards of Progress for Transfer Students

 

 

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Transferring to Another College from Lawson State

 

Counselors and other members of the College’s staff will advise and assist any student planning to transfer to a four-year institution.  However, it is the student’s responsibility to follow the admissions requirements closely. These requirements are indicated in the particular institution’s catalog.  Reference copies of various catalogs are available in the various offices at Lawson State.

 

Because of the highly specialized nature of courses in career programs, many of the courses are not designed for transfer to a four-year institution.  Students also should note that courses with numbers below 100 usually do not transfer.

 

Students are strongly recommended to see an advisor regularly if they are planning to transfer to a four-year college or university.  Representatives from four-year colleges often visit the campus to help Lawson State Community College’s students plan their transfer programs.

 

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Transcripts of Grades

 

Information on a student’s academic performance is available on a semester basis via direct mailings and transcript records.

 

Transcripts are sent only upon written request of the student.  No transcript will be furnished for any student or alumnus who has a financial obligation to Lawson State such as unpaid fees or overdue library books.  Transcripts may also be held for incomplete admissions records. 

 

It is the policy of Lawson State Community College not to issue transcripts of other colleges and schools.  Official transcripts will be mailed to other institutions by written request only.

 

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Residency

 

In-State vs. Out-of-State

 

Lawson State Community College is supported by the taxpayers of Alabama.  Students who are not state residents pay out-of-state fees.  A student’s official residency is determined at the time of registration according to the residency policy of the state of Alabama.

 

To qualify for in-state tuition, a legal residence must have maintained residency in Alabama for a least the twelve months immediately preceding the date of first enrollment in an institution of higher education in Alabama.

 

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Change of Address

 

A student should report a change of address on forms available in the Office of Admissions and Records.

 

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Grade Symbols

 

A final grade is the instructor’s evaluation of the student’s work and achievement throughout the course.  Grades and marks are given at the discretion   of   the  instructor.  Grade changes may occur if legitimate calculation errors are made.  The "Change of Grade Form" must be obtained from the Office of Admissions and Records.

 

Factors upon which the final grade may be based are class participation, recitation, written and oral quizzes, reports, papers, final examination, and other class activities.  At the beginning of each course, it is the responsibility of each instructor to notify students in writing the grading practices that will be used.  The evaluation will be expressed according to the following letter system.

 

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Grades Quality Points

 

A        Excellent                      

4 per semester hour

B         Good                           

3 per semester hour

C         Average                      

2 per semester hour

D        Poor (Lowest Passing Grade)                  

1 per semester hour

F         Failure                         

0 per semester hour

I          Incomplete                                              

            0 per semester hour

W        Withdrawal within first 12 weeks

0 per semester hour

WP     Withdrawal after 12 weeks passing        

            0 per semester hour

WF      Withdrawal after 12 weeks failing          

            0 per semester hour

AU      Audit               

0 per semester hour

S         Satisfactory                  

0 per semester hour

U        Unsatisfactory              

0 per semester hour

 

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Grading System

 

A

Excellent

90 –100

B

Good

80 – 89

C

Average

70 – 79

D

Poor

60 – 69

F

Failure

0 – 59  

 

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Grading System Exception Nursing Department

 

A

Excellent

90 –100

B

Good

80 – 89.9

C

Average

75 – 79.9

F

Failure

74.9 and Below

 

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What the Grades Mean

 

 

“F”Grade           

The grade F is recorded if the student has failed the combined evaluation of work through the semester.  A student who makes an “F” on the first semester of a sequence series of a course is not permitted to register for the succeeding sequences of the course before he or she has made up the failure.

 

“I” Grade            

When a student has failed to complete the requirements of a course, the student may be given an “Incomplete” or “I” grade.  The “I” grade is given only to a student whose work in a course has been qualitatively satisfactory (completed at least 75% of course requirements).  All requirements to remove an “I” must be completed within six weeks of the following semester in which the grade was given.  If requirements are not completed within the six weeks period, the grade of “F” will be assigned.

 

“W” Grade           

A student who wishes to withdraw from a course or courses within the first twelve weeks of the semester may do so without the credit hours being computed as hours attempted.

 

“WP” Grade           

Indicates the student withdrew from the course or courses after the twelfth week and was making satisfactory progress.  The credit hours will not be computed as hours attempted.

 

“WF” Grade           

Indicates the student withdrew from the course or courses after the first twelve weeks and was failing.  The grade will be counted as a grade of “F” earned and computed in the grade point average.

 

“AU” Grade            

(Audit) Courses taken for no credit.  Credit hours will not be averaged into the grade point average.  A course that is being audited must be declared by the end of the registration period and may not be changed thereafter.  The fees are the same as for regular college credit.

 

“S” Grade              

S indicates satisfactory completion of course work numbered 0-99 which carry institutional credit and are not acceptable toward degree or certificate requirements.  Credit hours are not averaged into the grade point average.

 

“U” Grade

U indicates unsatisfactory progress in the course, numbered 0-99 which carry institutional credit and not applicable toward degree or certificate requirements.  A student is not allowed to progress to the next course in the sequence until he or she has earned a satisfactory grade.

 

A student who receives a grade of “U” for two semesters may not take the course a third semester until he or she received special academic advising.  The student must appeal through the institutional appeal process before being allowed to enroll in the course for the fourth time.  Credit hours are not averaged in the grade point average.

 

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Standards of Academic Progress

 

These standards of progress shall apply to all students unless otherwise noted.

 

Exceptions

 

Programs within the institution which are subject to external licensure, certification, and/or accreditation, or which are fewer than four semesters in length may have higher standards of progress than the institutional standards of progress.

 

Selected transfer students will be placed on academic probation upon admission and must transition to these standards of academic progress.

 

Special standards of academic progress have been established for students enrolled in institutional credit courses carrying optional grades and for students who wish to remain eligible to receive Title IV Financial Aid.

 

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Required GPA Levels According to Hours Attempted at Lawson State

 

The following applies to required GPA for attempted hours:

 

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Intervention for Student Success

 

When a student is placed on academic probation, one-term academic suspension, or one-calendar year academic suspension, college officials may provide intervention for the student by taking steps including, but not limited to, imposing maximum course loads, requiring a study skills course, and/or prescribing other specific courses.

 

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Application of Standards of Progress

 

 

The permanent student record will reflect the student’s status (except when the status is clear).  When appropriate, the record will reflect Academic Probation, Academic Suspension—One Term, Academic Probation—One Year, One Term Suspension—Readmitted On Appeal, Or One-Year Suspension— Readmitted On Appeal.

 

If a student declares no contest of the facts leading to suspension, but wishes to request consideration for readmission, the student may submit a request in writing for an “appeal for readmission” to the Dean of Student Development Services within a designated published number of days of receipt of the notice of suspension.  During the meeting, which shall not be considered a “due process” hearing, but rather a petition for readmission, the student shall be given an opportunity to present a rationale and/or statement of mitigating circumstances in support of immediate readmission.  The decision, together with the materials presented by the student, shall be placed in the Lawson State’s official records.  Additionally a copy of the written decision shall be provided to the student.  Equity, reasonableness, and consistency should be the standards by which such decisions are measured.

 

Definition of Terms Related to Standards of Progress

 

Grade Point Average (GPA)—The grade point average based on all hours attempted during any one term at the institution based on a 4.0 grading scale.

 

Cumulative Grade Point Average—The grade point average based on all hours attempted at the institution based on a 4.0 grading scale.

 

Clear Academic Status—The status of a student whose cumulative grade point average is at or above the level required by this policy for the number of credit hours attempted at the institution.

 

Academic Probation—The status of a student whose cumulative GPA falls below the level required by this policy for the total number of credit hours attempted at the institution.

 

or

The status of a student who was on academic probation the previous term and whose cumulative GPA for that semester remained below the level required by the policy for the total number of credit hours attempted at the institution, but whose semester GPA for that term was 2.0 or above.

 

One Semester Academic Suspension—  The status of a student who was on academic probation the previous term but who has never been suspended, or since suspension, had achieved clear academic status. In addition, the cumulative GPA for that term was below the level required by the policy for the total number of credit hours attempted at the institution and whose semester GPA for that term was below 2.0.

 

One Year Academic Suspension—The status of a student who was: (1) on academic probation   the   previous  term; (2) was suspended without since having achieved clear academic status; (3) whose cumulative GPA that term remained below the level required by the policy, for the total  number   of   credit   hours  attempted at the

institution); and (4) whose semester GPA for that term was below 2.0.

 

Appeal of Suspension—The process by which an institution shall allow a student, suspended for one term or one year (whether a “native” student or a transfer student), to request readmission without having to serve the suspension.

 

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Academic Bankruptcy

 

A student at Lawson State may declare academic bankruptcy only once.  The student may request in writing,   to   the  Office  of  Admissions   and Records, declaration of academic bankruptcy under the following conditions:

 

 

When academic bankruptcy is declared, the term “Academic Bankruptcy” will be reflected on the transcript for each semester affected.  When academic bankruptcy is declared, the transcript will reflect the semester of its implementation and the transcript will be stamped “Academic Bankruptcy Implemented.

 

Implementation of academic bankruptcy at Lawson State Community College does not guarantee that other institutions will approve such action.  This determination will be made by the respective transfer institution.

 

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Dismissal from an Associate in Applied Science Degree Program and Certificate Program

 

If the department chairperson determines that a student is not a safe and dependable practitioner in the lab, shop, clinic, or field area (in the progress of a course), the student may be dismissed     from     the     program     with     the concurrence of the Vice President through the due process procedure.

 

Due to the fact that certain courses of many occupational programs are prescribed in a one or two-year sequential pattern and are offered only once during the sequence, a student has no opportunity to repeat one of these courses or to elect a substitution course.  Therefore, a student who fails one of these courses will be dismissed from the program at the end of the semester in which the failure occurs.

 

Students dismissed from an occupational program under this policy may petition for enrollment in a later class.  Re-enrollment may be based on availability of space.  Dismissal from a degree or certificate program does not cause dismissal from the college.

 

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Grounds for Student Dismissal

 

Academic standards and compliance with accreditation and legal requirements are maintained through regulations and policies related to student behavior, both in and out of the classroom (matriculation for scholarly pursuit and citizenship regulations).

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Honors List

 

President’s List

 

The President’s List is a semester honor roll for students attaining a grade point average of 4.0 consisting of twelve or more hours of work in any given semester (with no withdrawals and/or incompletes being recorded).

 

Dean’s List

 

In order to qualify for the Dean’s List, a student must take a minimum course load of not fewer than twelve semester hours, and maintain at least a 3.50 average with no grade lower than a “B” and with no withdrawals or incompletes being recorded.

 

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Graduation

 

Requirements for the degree or certificate will vary according to the curriculum.  Students should refer to their required courses in the Student Catalog 2001-2003, which apply to their particular program.  All courses presented for graduation must be a minimum of “C”.  At least 26 credit hours for an associate degree must be completed in attendance at Lawson State Community College.  Students are expected to file a graduation application with the Office of Admissions and Records the semester of completion of degree requirements or within 10 semester hours of completing his or her degree requirements.  The application must be submitted on or before the deadline is announced.  The student must be enrolled during the school year in which the degree is earned, or with the approval of the Vice President within one calendar year of the last semester of attendance.  Commencement exercises to award degrees and certificates to students in respective divisions are at the conclusion of the spring semester.  A graduation fee is charged to each graduating student. 

 

The specific date of the commencement exercise is listed in the College calendar (in front of this catalog).  Students must fulfill all financial obligations to Lawson State.

 

Graduation with Honors

 

Superior academic achievement by graduating students shall be recognized by the following designations on transcripts:

 

·         Graduation with Honors

(Cum Laude3.50 to 3.69)

 

·         Graduation with High Honors

(Magna Cum Laude3.70 to 3.89)

 

·         Graduation with Highest Honors (Summa Cum Laude 3.90 to 4.00)

 

Graduation with Honors for Certificate

 

·         Graduation with Distinction

(3.50 to 4.00)

 

Calculation of the GPA for graduation honors shall be identical to that method used to calculate the GPA to fulfill graduation requirements (degree, diploma, or certificate being earned).  In addition, to be eligible for a graduation honor, the student must have completed a minimum of 32 semester credit hours at the college conferring the degree.

 

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Second Associate Degree

 

A student may earn a second associate degree by completing (in residence with an average grade of "C" or better) at least 18 semester hours of work over and above work done for the first degree, including a new major.  The first degree must be based on at least 64 semester hours of fully accredited work.  All requirements for the second degree major must be complete.  Second-degree programs should be submitted to the Dean of Instruction for approval in advance.  Statue of limitation is five (5) years.

 

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Policy Statements—Assurance of Compliance with Federal Laws

 

American with Disabilities Act (ADA)

 

Lawson State Community College is committed to providing a quality environment to support and assist its students during the academic process.  Counseling and other special assistance are available to students with disabilities, with emphasis on the unique needs of the student.  The counselor acts as a liaison between Lawson State and the rehabilitation agency to assist the student in every way possible.  We strive to create a welcoming environment and will work in good faith to meet the needs of our students.  It is the responsibility of the student to notify the ADA Coordinator of his or her need(s) for accommodations and provide documentation of the disability.  Prospective students are encouraged to contact the Office of Admissions and Records if assistance is needed in applying for college admission.  The ADA Coordinator is Mrs. Janice Williams.  Her office is located in the Student Center • Room 221 • (205) 929-6383.

 

Drug Abuse Workplace Policy

 

Lawson State is committed to the maintenance of a drug-free environment for both employees and students.  Lawson State has in operation a drug abuse prevention program, which is accessible to all officers, employees, and students.

 

Drug Free Workplace Policy

 

As a recipient of Federal contracts and grants, Lawson State Community College complies with the requirements of Public Law 100-690 for a drug free workplace.  Lawson State’s policy:

 

·         The danger of drug abuse in the workplace.

·         Lawson State Community College’s policy of maintaining a drug-free workplace.

·         Any available drug counseling, rehabilitation, and employee assistance program.

·         The penalties that may be imposed upon employees for drug abuse violations.

 

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Equal Opportunity Policy

 

Lawson State Community College has filed with the Federal Government an Assurance of Compliance with all requirements imposed by or pursuant to Title VI, VII, or the Civil Rights Act of 1964 and Regulation issue thereunder, to the end that no person in the United States shall, on the grounds of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving “Federal Financial Assistance”.  Any person who believes himself or herself or any specific class of individuals to be subjected to discrimination prohibited by Title VI or by Title XI of the Act and Regulation issued thereunder may, by himself or by herself or by a representative, file with the United States Commissioner of Education or with this institution, or with both, a written complaint.  The Title IX Coordinator is Mr. Carl L. Davis.  His office is located in the A.G. Gaston Building (East Campus) (205) 929-6353.

 

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Family Educational Rights and Privacy Act of 1974 (FERPA) Transcript Policy

 

A.      In accordance with the provisions of Public Law 93-380, the Family Educational Rights and Privacy Act (Also known as the Buckley Amendment), the Office of Admissions and Records will release a transcript of a student's academic record only upon written request of the student. The request for the transcript release must bear the signature of the student along with identifying information. Official transcripts are not issued to the student but to the institution, official, or agency listed on the request.

 

B.         Facsimile (FAX) Transmission of Records.  The Office of Admissions and Records will accept transcript requests by fax. Students wishing to send transcript requests by fax must furnish the following information: full name and any previous names under which enrolled, social security number, date of birth, approximate dates of attendance, school or organization where transcript is to be forwarded, daytime phone number, and a COPY OF DRIVER'S LICENSE.

 

The Office of Admissions and Records will honor requests to fax transcripts to other institutions provided a written request by the student is on file in the Office of Admissions and Records. Telephone requests are not honored. A student should be aware that the receiving institution has the right to decline faxed transcripts. Regular transcript fee is $3.00. Lawson State Community College will accept a faxed transcript only as a working document pending the receipt of an official transcript with the seal imprint and Director of Admissions and Records’ signature from the forwarding institution.

 

C.      Transcript requests will not be honored for any student who has outstanding academic or financial obligations in any of the administrative offices of the College.

 

D.     Any student who withdraws from the College must have completed all admission credentials and have cleared all financial or other obligations in all of the administrative offices before being entitled to an official academic transcript.

 

E.      The College will accept verified faxed transcripts from high schools within Jefferson County as official. However, the College reserves the right to require the official transcript by mail.

 

Confidentiality of Student Records

 

The Family Educational Rights and Privacy Act  (FERPA) of 1974, 20 U.S.C. 1232g, is a federal law that protects the confidentiality of student educational records. Lawson State Community College officials recognize their obligation to exercise discretion in recording and disseminating information about a student. To implement this law and to meet the obligation to the student, a written institutional policy governing student records has been formulated. Annual notification will be made to Lawson State Community College students to their rights relative to educational records by publishing the policy in the Student Catalog 2001-2003 and distributing copies of the policy at fall registration.

 

For purposes of this policy, a student is defined as an individual who has been admitted and is enrolled or has been enrolled at the College. A student has the right of access to his/her educational records and may inspect and review. the information contained therein. Exceptions to a student's rights of access are stated in the College policy. Educational records refer to all records maintained directly pertaining to an individual as a student. At the postsecondary level, parents have no inherent rights to inspect a student's education records. The right to inspect is limited solely to the student.

 

Student Access to Records

 

A.      The student has the following rights:

 

·         To be provided with a list of the types of educational records maintained in the College.

·         To inspect and review contents of these educational records.

·     To be given responses by the Director of Admissions and Records to reasonable requests for explanation and interpretation of these records.

·         To request amendment of any part of these records considered by the student to be inaccurate or misleading.

·         To be afforded hearings, should the request to amend the records be declined.

·         To consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

·         To file a complaint with the U.S. Department of Education concerning alleged failures by Lawson State Community College to comply with the requirements of FERPA.

 

B.      The student does not have access to the following records:

 

·         Financial records, including any information those records contain, of his/her parents.

·         Confidential letters and confidential statements of recommendation placed in the educational record prior to January 1, 1975, as long as the statements are used only for the purposes for which they were specifically intended.

·        Confidential letters and statements of recommendations placed in the file after January 1, 1975, if the student has waived his/her right to inspect and review those letters and statements and those letters and statements are related to the student's admission to an educational institution, application for employment, and receipt of an honor or honorary recognition.

·         Instructional, supervisory, and administrative personnel records which remain the sole possession of the maker.

·         Campus security records.

·         Employment records, except when such employment requires that the person be a student.

·         Alumni office records.

·         Physical or mental health records created by a physician, psychiatrist, psychologist, or other recognized professionals.

 

Procedures for Access

 

The Office of Admissions and Records has a list of educational records maintained by the College. The Director of Admissions and Records may require that a college official be present when a student inspects and reviews his/her educational records. A student should submit to the Director of Admissions and Records a letter that identifies the record(s) he/she wishes to inspect. If it is an inappropriate time to retrieve the record(s) on short notice, the Director of Admissions and Records will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Director of Admissions and Records, the student will be advised of the correct official to whom the request should be addressed. Any questions concerning a student's access to records should be directed to the Director of Admissions and Records.

 

Amendment of Education Records

 

A student may ask for amendment of a record that he/she believes is inaccurate or misleading. The student should make the request in writing to the Dean of Students, clearly identify the part of the record requesting to be changed, and specify why it is inaccurate or misleading. If the decision is not to amend the record as requested by the student, the Dean of Students will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

 

Release of Directory Information

 

The College may release directory information to others without the necessity of obtaining permission from the student. Directory information is limited to the following:

 

·         Student's name, address (local and permanent), and telephone number.

·         Date and place of birth.

·         Major field of study.

·         Participation in officially recognized activities and sports.

·         Weight and height statistics for athletic team members.

·         Dates of attendance.

·         Degrees and awards received.

·         Previous educational institution most recently attendance.

·         Photographs.

 

If a student does not wish the directory information released, he or she may indicate by notifying the Director of Admissions and Records in writing at the time of registration, and the College will withhold the information during that particular semester.  The request for nondisclosure of directory information should be renewed each semester.

 

Directory information will not be disclosed to private or profit making entities other than employers, prospective employers or representatives of the news media.  Directory information will be released only on the condition that the party to whom the information is disclosed will not disclose the information to any other party without prior written consent of the student. When directory information is disclosed to an institution, agency or organization, such information may be used by its officers, employees, and agents but only for the purposes for which the disclosure was made.

 

C.  Release Of Educational Records

 

The student may request release of copies of those educational records that are subject to release. The student must submit a written request in the Office of Admissions and Records and specify the following information:

 

·         Records to be released.

·         Purpose of disclosure.

·         Party and address to which information is to be released.

 

All requests must have the student's signature (not printed name) in the space provided for the signature.

 

Copies of transcripts from other colleges or universities are not released to the student or other parties. A student may request to view his/her educational records under the supervision of the Director of Admissions and Records.  Student educational records may be released to the following without prior written consent from the student:

 

No personal information about a student will be released without statements from the College to the parties receiving the information that no third parties are to have access to such information without the written consent of the student whose records are involved.

 

The Office of Admissions and Records will maintain records of all requests and disclosures of personally identifiable information from the educational records of a student except for information requested in writing by the student and directory information. The student may inspect the record of requests, disclosures and the legitimate interests of the parties requesting or obtaining information.

 

Any student who believes that his/her rights under the Privacy Act have been violated by the College may notify and request assistance from the Dean of Students and may file a complaint with the Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue, S.W., Washington, D.C. 20202-4605.

 

Lawson State Community College offers equal opportunity in its employment, admissions, and educational programs and activities in compliance with Section of the Rehabilitation Act of 1973.  The 504 Coordinator is Mrs. Janice Williams.  Her office is located in the Student Center Room 221   (205) 929-6383.

 

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Sexual Harassment Policy

 

Lawson State Community College is committed to protect all persons from sexual harassment, intimidation, and exploitation of its students, staff, and campus visitors as prohibited by Title IX of the Education Amendments of 1972 and of Title VII (Section 703) of the Civil Rights Act of 1964.  Any person who believes he or she is subjected to such sexual harassment, intimidation, and/or exploitation, should contact the Lawson State Title IX coordinator.  The Title IX Coordinator is Mr. Carl L. Davis.

 

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 Cost to Attend

Lawson State’s Fees

 

Returned Check Fee - [$25.00]

Assessed to an individual or student whose check(s) is returned to Lawson State due to insufficient funds.

  

Nursing Liability Fee - [$64.30]

Assessed to all first and/or second-level nursing students for malpractice  insurance coverage.

 

Transcript Fee - [$3.00]

Assessed for request of fourth and subsequent copies of transcript (first three copies of the transcript are provided or released at no cost).

 

Graduation Fee - [$40.00]

Attire and associated expenses

 

Other Punitive Fees        

Traffic Fines     (See Student Handbook)

Library Fines     (See Student Handbook)

 

**All college fees are subject to change**

 

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Refund Policy Partial Withdrawal

 

Refund for Complete Withdrawal

 

Students who officially or unofficially withdraw from all classes before the first day of class will be refunded the total tuition and other institutional charges.  A student who officially or unofficially withdraws completely on or after the first day of class but prior to the end of the third week of class will be refunded according to the withdrawal date, as follows:

 

75% of tuition and other institutional charges

50% of tuition and other institutional charges

25% of tuition and other institutional charges

            NO REFUND

 

Administrative Fee

 

Administrative fee not to exceed 5 percent of tuition and other institutional charges or $100, whichever is smaller, shall be assessed for each withdrawal within the period beginning the first day of class ending at the third week of class.

 

Books and Supplies

 

Students who withdraw and who have purchased returnable books, and/or supplies from the College and return the items in new/unused condition by the end of the third week of the semester will be refunded the full purchased price.  Books and/or supplies returned in used condition by the end of the third week of the semester will be refunded fifty percent (50%) of purchase price.

 

Refund for Partial Withdrawal

 

Students who do not completely withdraw from the College but drop a class during the regular drop/add period will be refunded the difference in tuition paid and the tuition rate applicable to the reduced number of hours, including fees appropriate to the classes dropped.  There is no refund due to a student who partially withdraws after the official drop/add period.

 

Refund in Compliance with Federal Regulations

 

All colleges shall comply with federal regulations relative to refund of tuition and other institutional charges for first-term Title IV recipients.

 

Refund for Alabama National Guard and Reservists Called to Active Duty

 

Students who are active members of the Alabama National Guard or reservists or who are active duty military who are called to active duty in time of national crisis shall receive a full tuition refund at the time of withdrawal, if such student is unable to complete the term due to active duty orders or assignment to another location.

 

Additional Information

 

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Textbook Refund Policy

 

Students may return textbooks to the bookstore within two weeks of the first day of class.  In order to be refunded for returned textbooks, one must present a cash register receipt. Merchandise must be returned within five (5) business days from the date of purchase to receive a refund. Merchandise must be in resell condition. Exchanges of equal or greater value will be made if there is not a receipt.

 

If the textbook was purchased new and has not been damaged or written in, the bookstore will exchange or refund the full purchase price.  If the textbook has been damaged or written in, the bookstore will refund half the purchase price.  It is up to the bookstore personnel to determine the condition of the returned textbooks.

 

Please also note the following:

 

Optional textbooks are not returnable, and there will be no refunds on textbooks, general merchandise, supplies, and clothing during exam periods.

 

Student Insurance

 

A mandatory accidental protection plan is approved for all students enrolled at Lawson State Community College. This plan is a 24-hour coverage for accidental physical and medical protection up to $1,000 and $150 for dental. Accidental Insurance fee is $10 per semester.